Stay on course with Ovitas
Mobile access to information and workflows for your processes — Ovitas for transportation and logistics. Book a demo to see how it can work for your team.
- Access freight documents from any smartphone or tablet
- Automate approvals and routine workflows
- Manage bills of lading, delivery receipts, and vehicle records in one place
- Process invoices electronically with ERP integration
- Control document access with granular permissions
One system for every document, driver, and delivery
In the era of digitized trucking and other technological innovations, logistics companies are modernizing systems to optimize processes and keep costs down.
Transportation and logistics teams face a constant battle with paperwork, fragmented systems, and time-sensitive operations. A missing bill of lading can delay a shipment. A misfiled vehicle inspection record can create compliance exposure. Manual invoice processing slows down accounts payable and creates costly errors. And when drivers, dispatchers, and back-office staff are working from different locations — often with limited connectivity — getting the right document to the right person at the right time becomes a serious operational challenge.
Ovitas addresses these challenges with a holistic approach to managing information and storing all processes and documents digitally, giving authorized employees the access they need, wherever they’re working.
Work on the go — anywhere, anytime
Drivers, dispatchers, and field teams all need information the moment something changes. Ovitas gives every authorized employee instant access to documents and workflows from their smartphone or tablet — no more phone calls back to the office to chase down a delivery receipt or a vehicle inspection record.
- Access documents from mobile devices
- Approve workflows remotely
- Offline access for areas with poor connectivity
Digital freight document management
Manage bills of lading, delivery receipts, vehicle records, inspection reports, and driver files — all in a single, searchable digital archive. No more lost paperwork or misfiled documents holding up a shipment.
- Digitally store and retrieve freight documents
- Manage vehicle maintenance and compliance records
- Smart search finds any document in seconds
Electronic invoice processing — less paper, fewer errors
Process supplier invoices electronically and cut down on the manual effort that paper-based AP creates. Ovitas integrates with your ERP to capture, validate, and route invoices automatically — and connects to Ovitas’ Automated 3-Way Match for even greater accuracy.
- Capture invoices from email, scan, or upload
- Route for approval automatically via workflows
- Integrate with SAP, Business Central, and other ERPs
Key Benefits
Efficient Operations
Automate routine processes to boost productivity and reduce costs. Replace expensive paper-based filing systems with streamlined digital workflows.
Compliance & Security
All files archived for easy compliance. Granular permissions control access. Version history on every document.
Connected & Mobile
Stay connected in the field — smart search tools and third-party integrations put the right information at your fingertips.
Our solutions
Automated 3-Way Match
Keep your accounts payable process clean and error-free with automated invoice, purchase order, and receipt matching.
Content Capture and Processing
Automatically capture and route freight documents, invoices, and driver records the moment they arrive, with no manual data entry.
Access From Anywhere
Give dispatchers, drivers, and back-office staff secure, mobile access to the documents and workflows they need — anytime, anywhere.
How it works
From capture to delivery: the document lifecycle
See how Ovitas takes a freight document or invoice from the moment it’s created to the moment your team needs it again.
Capture
Freight documents, invoices, and driver records enter the system the moment they’re created — scanned at the dock, uploaded from a mobile device, or captured directly from email.
Route
Automated workflows send each document to the right person for approval — a dispatcher confirming a delivery or an AP clerk reviewing an invoice.
Match and verify
Invoices are automatically checked against purchase orders and receipts, flagging discrepancies before they reach your team.
Archive
Every document is stored in a single, searchable digital archive, with version history and permission controls applied automatically.
Retrieve
Any authorized employee can pull up the document they need in seconds, from any smartphone, tablet, or desktop, in the office or on the road.
Why Choose Ovitas
Why logistics teams choose Ovitas
Ovitas brings decades of ECM expertise to transportation and logistics, helping teams keep freight documents organized, compliant, and accessible. From dispatch to accounts payable, our clients use Ovitas to cut search time, reduce errors, and keep every shipment moving.
Powerful search at your fingertips
Smart search tools surface any document instantly — whether it’s a bill of lading from three months ago or this morning’s delivery receipt.
Always the latest version
Version control ensures your team always works from the most current document, with full access to previous versions if ever needed.
Seamless third-party integrations
Ovitas integrates with SAP, Business Central, and other ERP and CRM systems — so information flows freely across your business without manual re-entry.
Granular permissions
Define exactly which employees can access which documents. Ovitas gives you full control over information security.
RFID & hardware integration
Integrate RFID scanners and other logistics hardware to automatically capture and log data as goods move through your operation.
Productive teamwork
Built-in collaboration tools let employees share information, comment on documents, and complete approval workflows together — from any device.
Get started
Stop managing logistics on paper. Start moving smarter.
Book a personalized demo and discover how Ovitas and Ovitas can streamline your freight document management, automate invoice processing, and give your team mobile access to everything they need — on the road or in the office.