Small & growing businesses
Big results. Right-sized for your business.
From quotes to invoices, Ovitas gives small businesses the tools to go paperless, cut manual work, and run smarter operations — on any device.
You don’t need an enterprise budget or an IT department to get there. Start with the process that slows you down most — usually accounts payable — and add users, documents, and workflows as the business grows.
A decade of focus — content management is all we do
Enterprise-grade — the platform larger organizations run on
Live in weeks — not months
Book a demo
See how Ovitas fits your business in a 30-minute walkthrough.
Enterprise-grade document management, within reach
Capture, organize, and automate your key documents — all in one place. Standardized processes let employees with the right permissions get work done faster, from anywhere.
- Automatically capture, manage, and store invoices and business documents
- Run approval and review workflows without chasing people down
- Save hours a week with automated accounts payable and data entry
- Keep email, contracts, purchase orders, and invoices in one searchable archive
- Cut errors with standardized, version-controlled documents
Built for the way small businesses actually work
Small businesses move fast and can’t afford to be slowed down by manual tasks or scattered information. Whether you’re keying invoices by hand, hunting for the right document, or spending hours on admin instead of customers, Ovitas has a right-sized answer.
01
Everything in one searchable place
Email attachments, shared drives, and filing cabinets stop being three separate systems. One archive holds invoices, contracts, and HR files with version history and role-based access.
02
Less manual keying, fewer mistakes
AI capture reads incoming invoices, forms, and emails and pushes the data straight into your business systems — so nobody retypes a vendor address ever again.
03
Work that keeps moving without you
Approvals, notifications, and document routing run on workflows you configure yourself — no IT department required, and no bottleneck when someone is out of office.
Our solutions for small business
Where most growing businesses start with Ovitas.
Digital Document Management
A single, searchable home for invoices, contracts, and HR files — with version control and role-based access, so the right people find the right file in seconds.
Accounts Payable Automation
Turn hours of invoice handling into minutes. Ovitas captures, routes, approves, and archives invoices — including automated 3-way matching against POs and receipts.
AI Document Capture
Extract data from incoming invoices, emails, and forms automatically, then route it into your business systems — no manual entry, and none of the errors it brings.
Client Portal
A professional, secure space for clients to exchange documents with you — large file sharing, your branding, and a complete audit trail.
Low-Code Process Automation
Build and adjust approvals, notifications, and routing yourself. Your processes change as the business does, without a development project.
Not sure where to start?
Tell us what’s slowing your team down and we’ll scope the smallest solution that fixes it.
Key benefits
What changes in the first few months.
Hours back every week
Automated capture, routing, and matching remove the manual steps that eat your team’s day — without adding headcount.
Compliance you can prove
Every document is archived with version history, permissions, and a time-stamped audit trail — ready when an auditor or a customer asks.
One source of truth
Everyone works from the current version, from any device, in the office or on the road — no duplicate files, no guessing.
How it works
From the moment a document arrives to the moment you need it again.
1
Capture
Invoices, contracts, and forms enter Ovitas from email, scan, or upload — with key data read automatically.
2
Route
Workflows send each document to the right reviewer and chase the approval for you.
3
Verify
Invoices are checked against purchase orders and receipts, so discrepancies surface before payment.
4
Archive & retrieve
Everything lands in one searchable archive with permissions applied — findable in seconds, from any device.
Integrations
Works with the tools you already pay for
Ovitas connects to Business Central, SAP Business One, QuickBooks, Microsoft 365, DocuSign, and more — so document data stays in sync with your accounting and CRM instead of being re-entered.
Why Ovitas works for small business
Enterprise-grade tools, scoped and priced for how you actually operate.
Fits your budget
We scope and package only what your business needs today. No bloated enterprise contract.
Fast to implement
Straightforward onboarding gets a first process live in weeks, not months.
Powerful search
Find any document instantly, no matter how large the archive grows.
Work from anywhere
Secure, browser-based access from any device, at any hour.
Stay compliant
Audit trails, retention rules, and version control keep you ready for review.
Grows with you
Start with one process and add more later — you won’t outgrow the platform.
See what Ovitas can do for your business
Book a personalized demo and we’ll walk through your documents, your approvals, and the one process worth automating first.