Stay accurate and efficient with Ovitas’ automated invoice matching solution.
Ovitas streamlines your accounts payable process with intelligent invoice matching that instantly cross-checks invoices, purchase orders, and receipts. Errors are eliminated before they ever reach your team, saving time, reducing manual review, and keeping your financial data clean and consistent.
Trusted by finance teams worldwide
- Matches invoices in seconds, not hours
- Catches duplicate payments before they happen
- Dramatically reduces manual AP workload
- Integrates seamlessly with your existing ERP
See Automated 3-Way Match in action
Watch how Ovitas automates 3-way match to instantly compare invoices, purchase orders, and receipts, reducing manual work, catching discrepancies early, and accelerating AP approvals.
Key Benefits
Boost accuracy and efficiency with Ovitas’ smart invoice matching technology.
Cost savings
Prevent overspending, duplicate payments, and processing mistakes. Ovitas’ automated 3-way match ensures you only pay for the goods or services actually received, precisely and on schedule.
Exceptional accuracy
Ovitas’ advanced matching engine verifies invoices against purchase orders and receipts across multiple data points such as quantity, freight, and line items. It delivers consistent results even when details differ slightly.
No manual intervention
Invoices that meet all match criteria are automatically routed to your ERP system, accelerating approvals and ensuring reliable, hands-free processing.
Streamline PO matching at scale with intelligent invoice matching
Automated 3-way matching
Ovitas’ automated invoice matching system quickly compares invoices, purchase orders, and receipts by line item and price. When everything aligns, invoices are automatically approved, reducing manual effort and minimizing the risk of costly mistakes.
Automated 2-way matching
Ovitas’ automated invoice matching system also supports intelligent 2-way matching, comparing invoices directly to purchase orders by vendor, amount, and line-item detail. When invoice and PO values fall within your defined tolerances, invoices are automatically approved and routed to your ERP, speeding up processing for straightforward, low-risk purchases while reducing manual review.
High-volume matching
Process hundreds of invoice lines in just seconds with Ovitas’ powerful automation. Even as your invoice volume grows, matching stays fast, precise, and completely automated for a smooth, hands-free workflow.
Custom tolerance levels
Set your own tolerance ranges for price and quantity differences based on company policies. When an invoice goes beyond those limits, Ovitas automatically flags it and routes it to the appropriate approver for quick review.
How it works
Inside Ovitas’ intelligent automated invoice matching process
Discover how Ovitas automatically matches invoices to purchase orders and receipts to help your team save time, improve accuracy, and reduce manual effort.
Invoice intake and validation
Ovitas collects invoices from multiple sources and automatically validates key data fields so every invoice enters the system clean and ready to process.
Purchase order and receipt retrieval
Using the PO number on the invoice, Ovitas automatically retrieves the matching purchase order and, for three-way matching, the goods receipt from your ERP or procurement system.
AI-driven matching and approval
Using AI and your configurable business rules, Ovitas compares every invoice line against the purchase order and goods receipt, automatically marking it as matched when all details align.
Tolerance and discrepancy checks
Ovitas checks every matched field against your defined tolerance limits, automatically approving small variations while flagging larger discrepancies for review.
Exception routing and resolution
When a mismatch is detected, Ovitas flags the invoice and routes it, along with all supporting documentation, to the right approver for quick resolution.
Match completion and audit trail
Ovitas records every step and stores all related documents in a searchable archive, giving you full visibility and easy access for audits.
Intuitive exception review interface
Ovitas’ user-friendly interface makes it easy for your team to review, approve, and resolve invoice exceptions in just a few clicks. When a mismatch is detected, Ovitas clearly flags the invoice as an exception and displays all related POs, receipts, and supporting documentation in one view. Approvers can quickly investigate discrepancies, add comments, and take action, helping your organization resolve issues faster and keep payments moving on schedule.
ERP Integrations
Connect your ERP with Ovitas’ intelligent invoice matching solution
Keep your invoice data perfectly in sync with your ERP system. Whether your organization uses a single platform or multiple ERPs, Ovitas’ accounts payable automation connects effortlessly for a smooth, unified workflow.
Why Choose Ovitas
Why finance teams choose Ovitas for invoice matching
Ovitas makes purchase order matching faster, more precise, and fully automated. Finance teams gain greater confidence, control, and time to focus on higher‑value tasks.
Increased efficiency at scale
Ovitas’ invoice matching system handles hundreds of invoice lines in just seconds. Even when invoice volumes surge, accounts payable teams can keep pace without adding staff or relying on manual work.
Flexible, configurable matching
Support for advanced rules such as partial deliveries, split orders, and multiple POs lets you configure matching at either the header or line-item level to mirror your exact workflows.
Smart exception handling
Discrepancies in price, quantity, or delivery details are automatically flagged according to your tolerance settings and routed, along with all supporting documents, to the right approver for rapid resolution.
Stronger control and compliance
By validating each invoice against a PO before payment and maintaining a time-stamped audit trail of every action, Ovitas helps prevent overspending, duplicate payments, and fraud while supporting audit and compliance needs.
Faster payments and better vendor relationships
Accelerated matching helps your team pay suppliers on time, capture early payment discounts, and strengthen long-term vendor relationships.
Seamless ERP connectivity
Ovitas integrates with leading ERP platforms to keep data in sync end to end, reducing manual keying and ensuring consistent, accurate information across systems.
See Automated 3-Way Match in Action
Stop chasing invoice discrepancies and start closing your books with confidence. Book a personalized demo and discover how Ovitas’ automated matching engine can eliminate manual checks, accelerate approvals, and keep your AP process running without a hitch.